Xtreme Winter 2015/2016

Registration Information

The Registration Process

Registering for Xtreme is as simple as 1-2-3! These steps have been created to help your Xtreme registration process go as smoothly as possible!

Step 1: Send in your $200 non-refundable deposit.

This should be done as quickly as possible to make sure your group gets in before the conference sells out. This deposit will secure your space with an estimated number of attendees until October 15th. Once we have processed your registration, your group will be assigned a confirmation number that will be used in all future registration activities. The $200 deposit will be subtracted from your final balance as long as your groups does not drop below 50% of your estimated number of attendees.

Step 2: By October 15th, send in your $50 per person deposit and Reservation / Rooming List.

The $50 per person deposit is non-refundable and if canceled cannot be applied to a groups' balance; however it can be transferred to another person as their deposit only. Rooms for the conference will be assigned on a first come, first serve basis, so it is very important to meet this deadline. Xtreme cannot place your group in a hotel until we have received this deposit, Reservation Form and Rooming List. If your group is conference only, you should send a per person deposit of $35 along with a completed Reservation Form. This step can must be completed by online, by fax, or by mail. Rooming list cannot be taken over the phone.

After October 15th, reservations will continue to be accepted as long as space is available.

All spaces for this event are subject to availability, and rooms will be assigned on a first- come, first serve basis. Once registered you will be permitted to add people to your total as long as space permits. However, once rooming assignments are completed, additional rooms may not be available. Please call our office to verify space availability when adding persons after October 15th.

Step 3: By December 1, send in your final balance.

Balances postmarked after that date will be subject to a $10 late registration fee per person. Balances cannot be paid at the conference. Balance payments are refundable if canceled in writing on or before the end of business on December 22nd, after that no refunds will be issued. Please see the Cancellation and Refund section for complete details.

Conference deposits and balances may be paid by church check, money order or can be placed on a Visa, MasterCard, American Express or Discover Card by clicking here or calling 1-888-987-3636. If you have any further questions or experience any problems registering for Xtreme, please contact our offices immediately for assistance.

Housing Information

Housing for Xtreme is provided in quality hotels and motels in the surrounding area of the conference location.

Sometime after we receive your rooming list and per person deposit your group will be assigned a hotel. Your entire group will be staying in the same hotel; groups will not be split up. Your hotel's proximity to the conference center will be assigned on a first come, first serve basis and could range from a few blocks to a few miles away from the conference location. Each group is responsible for their own transportation to and from their hotel. Xtreme will not be able to handle specific requests for hotels or guarantee locations. Groups with specific hotel needs will be better served to book their own accommodations and pay the conference only price. In addition to the 4 person rooms, each group will be allowed to have up to two rooms with five persons at the regular 4 person price. However, the hotels cannot guarantee rollaway beds in these rooms so the extra student must bring a sleeping bag. A $15 per person processing fee will apply to any group that decides to book their own accommodations after submitting a rooming list and $50 per person deposits.

Cancellation Policy

Unfortunately, situations arise prohibiting the attendance of registrants at the conference. For the benefit of all parties and in a spirit of clear communication, we have outlined a refund schedule that will apply in the case of all cancellations:

  • Cancellations received prior to December 15th - 100% of monies paid less the non-refundable per person deposit will be refunded.
  • Cancellations received between December 16th and the end of business on December 22nd - 50% of monies paid less the non-refundable deposit will be given in the form of a credit for use at a future Xtreme Conference.
  • Cancellations received after December 22nd will not be eligible for refund or credit – No exceptions.
  • All deposits including the initial $200 and per person deposits are strictly non-refundable.
  • Per person deposits can be used for another persons as their deposit, but cannot be transferred toward the final balance.
  • $200 initial deposit will be applied to your final balance, provided your estimated number does not drop by more that 50%.
  • Xtreme Conferences cannot be held responsible for events beyond our control (including weather and terrorism related causes) prohibiting your attendance.
  • A $15 per person processing fee will apply to any group that decides to book their own accommodations after submitting a rooming list and $50 per person deposits.
  • All requests for refunds of any type including Overpayments must be requested in writing.
  • Any discounts not applied will not be eligible for a cash refund or credit.
  • All refunds and credits will be issued approximately 30 days after the conference.

Downloadable Forms

For those attendees wishing to register for our conferences via mail, please use the forms below:

Promotional Resources

Please use the resources below to get your group excited about joining us for Xtreme Winter 2015/2016!

Printable Posters in PDF Format:

11" x 17" Poster

2-Up Flyers

Social Media Banners:

240px x 400px

125px x 125px

728px x 90px

720px x 300px